Business Office

The Hattiesburg Public Schools Business office is responsible for managing the fiscal affairs of the school system, ensuring valid disclosure of receipts and disbursements, and making sound investments of cash balances.

Documents

Payroll Onboarding For New Employees

Welcome to Hattiesburg Public Schools:

We are excited to help our new employees get started and want to provide some information to make the onboarding process run efficiently. Please review the forms and complete them (if possible). We are providing the forms to remind employees that some of the forms require certain information from employees such as beneficiary's dates of birth, all insured's dates of birth social security numbers, etc.

The following forms are required to be completed for all full-time employees in order for the Business Office to process new employees for Payroll and Contracts (if applicable):

1. IRS FORM W-4 (Federal Withholding Form)
2. Mississippi Employee's Withholding Exemption Certificate (State Withholding Form)
3. Public Employees Retirement System (PERS Form 1-- Membership Application)
4. Public Employees Retirement System (PERS Form 1B-- Beneficiary Designation)
5. Hattiesburg Public School District Employee Pay Selection Form-- Direct Deposit Form
6. Hattiesburg Public School District Active Resources Access Form (On-line Payroll Information Access)
7. Application for Health and Life Coverage

Each new employee is asked to bring the above documents completed for Payroll On-Boarding If employees have questions, they will be answered during the onboarding time. Hattiesburg Public Schools also offers additional voluntary payroll deductions for dental, vision, and other insurance programs that will be discussed during the onboarding time.

For detailed information concerning the above, please contact:

Jennifer Clanton, Business Office

Jennifer.clanton@hattiesburgpsd.com

Tara Thompson, Payroll Clerk

tara.thompson@hattiesburgpsd.com

Edith Stallings, Accounting Supervisor

edith.stallings@hattiesburgpsd.com

Employee Required Documents

Fixed Assets Forms

Below are links to the various Fixed Assets Forms, along with a description of each form.

All of the forms are interactive, so you can type the information into the form.

FA-1 MISSING ITEMS Form: Complete when items have been lost, missing or stolen. Must accompany the Lost or Stolen Property Affidavit form (FA-5). This form MUST be typed. Once completed, send originals to fixed assets manager.

FA-1-MISSING-ITEMS

FA-2 PERMANENT TRANSFER Form: Complete when assets are transferred to other departments or individuals, and should indicate the description of the asset, who is transferring the asset and who is accepting responsibility for the asset. Transfer information should be submitted to the fixed assets manager to update the assets data base.

FA-2-PERMANENT-TRANSFER-Form

FA-3 EMPLOYEE CHECKOUT OF FIXED ASSETS FORM: Complete when there is a need for assets to be checked out from their assigned locations to be used at home, loaned to another location or sent out for repair. The form must be completed before the removal of any assets. It should be submitted to the fixed assets manager when assets are initially checked out as well as when they are returned.

FA-3-CHECKOUT Form

FA-4 FIXED ASSETS TURN-IN FOR DISPOSAL Form: A Technology HelpDesk ticket should be submitted for technological equipment needing to be salvaged/disposed. Contact the fixed assets manager before the items are discarded. Disposal and deletion of fixed assets must be approved by the school district board.

FA-4-FIXED-ASSETS-TURN-IN-Form

FA-5 Lost or Stolen Property Affidavit Template: Lost or stolen property must be reported to the fixed assets manager and must be accompanied by a Missing Items form and signed by the responsible party assigned the property. Disposition of lost property will be reported on the board minutes. This form MUST be typed. A police report must be filed and submitted with this form. The police report can be obtained from a School Resource Officer.

Lost-or-Stolen-Property-Affidavit-Template

Donald Isabelle, Fixed Assets Manager donald.isabelle@hattiesburgpsd.com

CONTACTS

Jennifer Clanton
Chief Financial Officer
(601) 582-5078
jennifer.clanton@hattiesburgpsd.com

Tara Thompson

Payroll Specialist

601-582-5078 ext. 1039

tara.thompson@hattiesburgpsd.com

Jacqueline Thorne

Accounts Payable Clerk

601-582-5078 ext. 1008

jacqueline.thorne@hattiesburgpsd.com

Edith Stallings

Accounting Supervisor

(601) 582-5078 ext. 1024

edith.stallings@hattiesburgpsd.com

Omeshia Burnes

Accounting Clerk
601-582-5078 ext. 1083

omeshia.burnes@hattiesburgpsd.com

Donald Isabelle
Fixed Assets Clerk
(601) 582-5078 ext. 1043
donald.isabelle@hattiesburgpsd.com